All You Should Know About Canada Family Registry

Family Registry Canada
Family Registry Canada

Canada is one of the very few places on earth that has proper jurisdiction on family registration. Canada’s family registry system falls under the civil registry procedure and is handled by each province separately. This means, the Canada family registry is not a federal jurisdiction and Library and Archives Canada does not issue any certificates on marriage, birth and death registration.

Back in the late 1800s and early 1900sm, civil registration of births, marriages, and deaths were kept by the provinces and territories. Before that time, parish registers were responsible for registering births, marriages, and death records. In recent days, these Canada family registry procedures are a provincial and territorial responsibility.

Different Tires of Family Registry in Canada

The Canada family registry comprises of birth, marriage, and death registry. Every province is responsible for their own family registry, but all the areas follow the same system, more or less.

Birth Registry

The birth registry is done under the Canada family registry system, and the whole process takes about 3 to 4 weeks to complete. A family can register for Canada child benefits (CCB), social insurance number (SIN), and medical services plan (MSP). The whole procedure can be done online.

To register under the provincial authority, you need to provide almost quite similar documents and information everywhere. Information on the child’s as well as parents’ date of birth, name(s), and surnames will have to be provided. It is also required to give the hospital name and parents’ health insurance numbers.

A family will need to go through the provincial guideline for naming their child under the Canada family registry. In cases of rejection, certain factors may make the registration process hinder. For instance, if the child is over 1 year old, if there are multiple parents, and in the case of surrogacy, parents cannot apply online for a birth registry.

Marriage Registry

The official registry of marriage is done after the wedding, which is actually the marriage certificate of a new family. A marriage certificate is usually applied online, by mail, fax, or in-person within the first year of marriage.

The marriage certificate contains all the necessary records of the marriage. The date and place of the marriage and people who got married are enlisted in the registry under the Canada family registry book.

Usually, the record of the marriage is the actual marriage registry. This is the record of solemnization of marriage, which is done by the official who performs the marriage. That person sends a filled and signed marriage license to the provincial authority.

Marriages legally performed in any foreign country usually are valid in Canada, and the marriage certificate provided by that country is actually your proof of marriage.

Death Registry

Death certificates are obtained from the provincial family registry authority. The physician or the coroner of the hospital is responsible for issuing a death certificate.

Once the medical certificate of death is collected, it is forwarded to the funeral director. A family member, along with a funeral director, creates the statement that contains detailed information of the dead person.

After that funeral director submits the medical certificate and the statement of death to the local municipal clerk’s office, the whole process takes around 12 weeks to complete.

The authority uses the documents to keep records of the medical health and other statistics in the Canada family registry system, which can further be used for research.

Adoption Registry

Adoption is another registry process under The Adoption Act that the Canada family registry includes. Each province is responsible for the registration of adoption.

The provincial agencies hold the birth registry record of children in each province; individuals who are borne in Canada fall under this category.

If the child is registered in a different province, the agency forwards an adoption registration to the authority of the birth province.

In the case of the child being borne in another country, the Canada family registry cannot issue a new birth certificate. So, agencies can only register the adoption of the child.


Canada’s family registry is solely controlled by the provinces where a child gets borne, two people get married to form a family, and a family member dies after living his/her life. The overall process is handled carefully, which results is great record-keeping and certification of birth, marriage, and death.

Canada’s family registry also controls adoption registration, which is a provincial authority as well. Furthermore, the family registry system in Canada acknowledges overseas marriage and birth certificates of its citizens but cannot authorize provincial registration.


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