How to Implement a Digital Workplace (Easy Guide)


Are you searching for ways to implement a digital workplace? 

Whether you’re in the marketing or healthcare industry, creating a digital workplace should be your number one priority this decade. Here are some reasons why: 

  • Increased employee productivity 
  • Better employee experience 
  • Excellent work culture 
  • Reduced operating costs 
  • Unified communications 
  • More flexibility and scaling 

It’s impossible to deny the benefits that come with having a digital workplace. Put it this way: there’s no time to waste! 

Each month, hundreds of more businesses go digital, many of whom will be in your industry. Therefore, it’s essential that you get up to date before you lose out to your competitors. 

With that said, let’s run through some steps you can follow to implement a modern and digital workplace for your team: 

Step 1: Use a Modern Intranet 

First of all, you need to provide your employees with a modern intranet platform from Simpplr. Through a modern intranet, they’ll be able to access all the internal information and resources that they need. Nobody from outside of your company will be able to access your intranet or know anything about it – it’s purely for you and your employees to use. 

Once you’ve implemented a modern intranet, you’ll experience benefits such as: 

  • Simplified onboarding (whether you employ local or remote employees) 
  • Improved communication and collaboration between teams
  • A consistent and well-informed company culture 
  • Reinforced brand values and beliefs 
  • More connected employees (no matter where they are in the world, they’re part of your inner network) 

In today’s business world, having a modern intranet is a no-brainer. 

Step 2: Hire In-House IT Support Engineers 

Hiring in-house IT specialists, such as support engineers and cloud experts, is invaluable. 

This is especially true if you have a workforce of over 25 people. IT problems are a common occurrence in the office, which is why you need an IT engineer on-site so that they can deal with them. 

Alternatively, you can use the services of a remote IT company to take care of your network and servers for you. Whenever there’s a problem, they’ll be able to get one of their engineers in contact with you to fix the problem from a remote location. 

Step 3: Provide Employees with Cloud Training 

Cloud computing has taken over the modern workplace – and there are plenty of reasons to be excited about this. From new software updates and features to greater employee flexibility, cloud-based apps come with too many benefits to count. However, non-tech-savvy employees might struggle with cloud applications at first, which is why you need to provide them (as well as new employees) with efficient cloud training. This will help them to quickly adapt to your digital workplace. 

In terms of cloud apps for your business, there are lots to choose from. Popular examples include Google Drive, OneDrive, Microsoft Office, Salesforce, and PayPal. 

Step 4: Go Paperless

Through the use of cloud applications, you can start your journey on the road to going fully paperless. That’s right: your office will finally be able to ditch that slow and clunky printer in the corner. 

Don’t worry, going paperless is easier than you think. Employees can create and share documents with each other via Microsoft Office and other applications, while customer letters can be replaced with emails and digital invoices. 


Use the 4-step program detailed above to implement a digital workplace. Whether you’re a small start-up or medium-size corporation, doing this will set you up for a positive future in highly competitive markets.


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